Microsoft Outlook Personal Folders Backup is a tool that allows you to backup all the Outlook data and contents on a hard disk or a network share or server. The data thus backed up can also be copied to a removable storage media. Once you have backed up your PST data, you get periodic reminders to update the same. But when the tool is backing up personal folder data, you are suggested not to restart Outlook as this might corrupt the file. As a result, you will need to restore this file from another backup, if available and valid. However, in any case of backup issues, you can use Data Recovery applications for repairing damaged PST file.

When you start using Microsoft Outlook Personal Folders Backup tool to backup your personal folder and restart the application before the backup process might actually get completed, it might give you the following error message on screen:

“Cannot copy <.pst name>: There has been a sharing violation. The source or destination file may be in use.”

Cause

The above error message suggests that Microsoft Outlook Personal Folders Backup is in process to backup the file and hence the file is opened.

Solution

To prevent such errors from occurring and to prevent PST file corruption, it is suggested not to restart Outlook before Microsoft Outlook Personal Folders Backup completes the backup process. If you try to do so continuously, this might even corrupt the backup copy and thus result into incomplete backup. You should check the backup process status prior to restart Outlook by following these steps:

Open Task Manager to determine the process status in Task List. The Microsoft Outlook Personal Folders Backup process is named as ‘Backappl’. If you see this item listed, you should close the Task Manager and try restarting Outlook at later point of time.

PST file corruption due to restarting Outlook while backup process is most prominent in large size PST files. If the file has got damaged due to backup process interruption, run Inbox Repair Tool to fix it. If it cannot do so, you need to use Data Recovery Software for recovering data from damaged PST. These Data Recovery utilities are designed to scan a damaged PST file and restore it at a safe location using powerful scanning algorithms and If you want to recovers lost NTFS partitions then use ntfs recovery software.

Stellar Phoenix Outlook PST Recovery is an advanced Data Recovery Software for repairing and restoring corrupted Outlook PST file. The software is embedded with powerful repair features. It is a graphically rich utility with read-only design. The application supports Outlook 2007, 2003, 2002 and 2000.